50 Easy Tasks You Can Delegate to a Virtual Assistant

This post may contain paid and/or affiliate links. I make a small commission at no extra cost to you. Please see our Privacy Policy.

What a Virtual Assistant Can Do for You

Office Support

A virtual assistant (VA) can handle many of your daily office tasks. They can keep your inbox clean and organized.

Your VA can also manage your schedule, make sure you’re on time for meetings, and plan your travel. They can proofread documents and help create presentations.

VAs also excel at numbers. They can handle bookkeeping, create invoices, and work with spreadsheets.

Need data entered or research done? Your VA has you covered. They can even manage projects and events.

Here’s a quick list of some office tasks a VA can take on:

• Schedule management
• Travel planning and booking
• Proofreading documents
• Data entry
• Conducting research
• Managing projects
• Event planning
• Creating presentations
• File organization
• Formatting documents
• Transcribing audio files
• Preparing reports
• Organizing your inbox
• Responding to routine emails
• Setting up email filters and folders
• Managing your contacts and updating databases
• Creating and sending invoices
• Basic bookkeeping
• Preparing meeting agendas
• Taking meeting minutes

Business Growth Tasks

VAs can help grow your small business. They can work on your brand, design graphics, and write copy.

Need a website? Your VA can design, build, and maintain it. They can also create and manage your blog, including writing posts and moderating comments.

VAs are great for digital marketing too. They can help with:

• SEO optimization
• Building and maintaining a website
• Blog management (writing, editing, and publishing posts)
• Webinar creation and support
• Assisting with product launches
• Video editing
• Photo editing
• Podcast production
• E-book formatting and publishing
• Creating PowerPoint or Keynote presentations
• Providing customer service (handling inquiries, complaints, etc.)
• Managing client relationships
• CRM management
• Conducting market research
• Creating lead magnets

Plus, they can provide customer service to keep your clients happy.

Digital Marketing and Social Media

Social media is key. Your VA can create content, manage your social media calendar, and schedule posts.

They can run your social media ads and keep your Pinterest account active.

VAs can also:

• Social media content creation
• Managing your social media calendar
• Scheduling social media posts
• Running social media ads (Facebook, Instagram, LinkedIn, etc.)
• Managing Pinterest accounts
• Moderating Facebook groups
• Designing graphics for social media posts
• Uploading videos to YouTube
• Managing email marketing campaigns
• Designing opt-in freebies
• Setting up and managing sales funnels
• Managing affiliate programs
• Organizing giveaways
• Writing press releases
• PR management

They can even set up and manage sales funnels, affiliate programs, and giveaways. Need press releases or PR management? Your VA can do that too.

Common Virtual Assistant Questions

What admin work can you give to a VA to boost your output?

VAs can handle many admin tasks to free up your time. They can manage your calendar, schedule meetings, and book travel.

VAs also help with data entry, file organization, and preparing reports or presentations. You can ask them to transcribe audio files or format documents.

Delegating these jobs lets you focus on growing your business.

How can a VA make your email easier to handle?

A VA can sort through your inbox and flag important messages. They can respond to routine emails and forward others that need your attention.

Your VA might set up email filters and folders to keep things organized. They can also unsubscribe you from unwanted lists and create email templates for common responses.

This saves you hours of email time each week.

What customer care tasks can a VA take on?

VAs excel at customer support. They can answer basic questions, handle complaints, and process refunds or returns.

Your VA might manage your help desk software, update customer records, or gather feedback. They can also follow up with clients after purchases or meetings.

This keeps your customers happy without taking up your day.

Which creative jobs can a VA do for your marketing?

VAs can help with many marketing tasks. They might:

• Create social media posts
• Design simple graphics
• Write blog posts or newsletters
• Edit photos or videos
• Research competitors
• Manage your content calendar

These tasks boost your marketing efforts without requiring your constant input.

How do you talk to your VA to work well together?

Clear communication is key. Set up regular check-ins via video call or chat.

Use project management tools to assign tasks and track progress. Be specific about deadlines and your preferred work style.

Give detailed instructions for new tasks. Ask for updates and offer feedback.

Treat your VA as a valued team member to build a strong working relationship.

What tips help a VA manage projects successfully?

To help your VA handle projects well:

1. Break big projects into smaller tasks.
2. Set clear deadlines for each step.
3. Use shared calendars and to-do lists.
4. Provide access to needed tools and info.
5. Check in regularly on progress.
6. Be available for questions.
7. Offer constructive feedback.